What is Fidelity Approval for the Notary Signing Agent?

Edited & Updated 06/2026

One of the biggest questions we receive about working for Fidelity National Title is "How Do I Become Fidelity Approved?"

What Exactly is Fidelity Approval for a Notary Signing Agent?

Fidelity National Financial (NYSE: FNF) is a family of companies and the nation's largest group of title companies and title insurance underwriters - Chicago Title Insurance Company, Fidelity National Title Group, Fidelity National Title Insurance Company, Commonwealth Land Title Insurance Company, Alamo Title, Lawyers Title, TICOR Title, and more.

In order for notary signing agents to work with these title companies, you must go through an approval process directly through FNF. through BancServ (which is a signing service created specifically for the FNF group), or through a signing service who is fidelity approved. There also might be a back-door to the process if you have an Escrow Title Officer who will recommend you or advocate for you to apply to be Fidelity approved.

From what we know currently, Fidelity (direct) is no longer approving Notaries or Signing Agencies directly on a regular basis. BancServ essentially is the only path to obtaining Fidelity approval.  Also, Signing Services that are Fidelity approved can also get you approved through their service; however, this is only a sub-level approval, and it is important to understand you will need to get Fidelity Approved through each individual service you work with. 

So, what's the process?

- You must have a current Background check. Not a problem for most NSAs.                    

- You will be asked to sign a release of the full background report to FNF.

- Sign a Professional Responsibility & Requirements Agreement

- Sign a Third-party Confidentiality Information Agreement

- Sign an agreement concerning the process for Complaint Handling Procedure

- You will take a TRID Training Self Certification

- BancServ requires 1year experience and 50-signings

- BancServ only conducts onboarding once per quarter

Be Careful of These Important Things:

1) It is okay to seek out business but do not become annoying when searching for a Fidelity Officer to advocate for you. This could get you barred from ever doing a Fidelity File. Experience is key when working with Fidelity and you will get noticed in your Notary community in due time by even Fidelity offices.

 2) Never approach an Escrow Officer for a direct business that comes through BancServ or any other signing service. This is not only unprofessional but also against the Signing Agent Code of Conduct set for by the NNA. Let your relationships develop naturally and if someone thinks you stand out while working with any platform and approaches you- then you are Golden. 

3) Never accept a Fidelity File unless you know for sure you are approved to take a Fidelity File with that SPECIFIC company while working with them. For instance, if you are Fidelity Approved through XYZ Signing Company you are not Fidelity Approved through ABC Signing Service unless both have given you explicit approval. This has gotten many notaries in trouble and not knowing is not a respectable reply when you've botched someone's signing. That's exactly why you are reading this particular article because you wanted to know. 

Article by Beth Hathoot 10/05/2020 for Notary Stars

Edited & Updated 02/2021

Edited & Updated 04/2025

Edited & Updated 06/2026