We’re often taught not to read a signer’s private documents—but does that mean we should only look at the notarial certificate? Sometimes important language within the document itself can signal that a Notary needs to stop, look a little closer, and make sure the requested notarial act is clear.

Understanding Corrections vs. Backdating and Postdating. Making corrections is a normal part of a notary's job. Backdating or postdating a notarial act, however, is never appropriate. Understanding the difference can help you avoid ethical mistakes, protect your commission, and comply with your state's notary laws.

Edited & Updated 6/2026 Can we talk about Pronouns for a minute? Pronouns in Notarial Certificates: What Should Notaries Do?We, as Notaries, have all seen the Notarial Certificates that want us to circle a pronoun. You know, the “he/she/they” or “him/her/theirs”. That might